Leasing & tenancies
Leases, renewals, terminations, move-in / out and turnover — the whole lifecycle.
Sheet 00Property management, end to end
Every unit, every lease, every cedi — on one ledger.
PropertyOS runs the whole portfolio — leasing, maintenance, deposits and the general ledger — as one system. The moment a lease is signed or a rent run posts, operations and the books already agree.
- Pay only for the modules you use
- Month-to-month billing
- Live in days
- Cancel anytime
Riverside Court · L1–L6 · 48 units LIVE
L6
L5
L4
L3
L2
L1
Occupied 42On notice 2Vacant 2In arrears 2
92%Leased
96%Collected
₵4.2kArrears
Collections · 12 mo+12%
0+
Units under management
0
Properties on one login
0%
Rent collected on time
0hrs
Admin saved each week
01The system
One product. Twelve disciplines. Zero silos.
Turn on what your portfolio needs today and add the rest as you grow. Every module reads and writes the same tenant-aware records — so the whole is far greater than the parts.
Properties & units
Properties, buildings, unit types and units with live availability and rent plans.
Tenant CRM
A 360° tenant record with lease history, communications, cases and screening.
Ledgers & rent runs
Per-tenant AR ledgers and an idempotent monthly run that posts rent to the GL.
Payments
Collect rent and deposits via Paystack and mobile money, auto-matched to the ledger.
Maintenance & work orders
Requests, work orders and inspections on SLA boards tied to units and tenancies.
Applications & screening
Apply online, screen, and convert to a lease in one click — no re-keying.
Deposits & compliance
Security deposits with GL-posted receipts, dispositions and a full audit trail.
Accounting & GL
A full general ledger fed automatically — journals, period close and statements.
Fixed assets
An asset register with preventive maintenance, warranty and depreciation.
HR & payroll
Staff, roles and payroll for the teams running your properties, on the same ledger.
Messaging center
In-app, email, SMS and broadcasts on each org’s own senders — operational, not spam.
02The lifecycle
From a listed unit to a posted journal — one unbroken line.
A single tenancy flows through every team without anyone re-keying a thing. Where money moves, the posting event is named — so you always know what hit the ledger.
- 01
Leasing
List & apply
A vacant unit is listed; an applicant applies online and screening runs automatically.
posts— - 02
Leasing
Sign & deposit
The application converts to a lease in one click and the security deposit is captured.
postsSECURITY_DEPOSIT_RECEIVED - 03
Operations
Move in
Move-in opens the tenant ledger, marks the unit occupied and activates the rent schedule.
posts— - 04
Finance
Rent run
Each month the run expands charges into the ledger and assesses late fees — idempotently.
postsRENT_INVOICE - 05
Finance
Collect & reconcile
Payments post against the ledger and reconcile to the general ledger with no re-keying.
postsRENT_PAYMENT
03The ledger
No bolt-on accounting. The rent run is the journal entry.
Most managers keep a leasing app on one side and a spreadsheet on the other, then reconcile at month-end. PropertyOS collapses that gap: every charge, payment and deposit posts to the general ledger as it happens.
One source of truth
Leases, ledgers, work orders and journal entries share one tenant-aware database — no nightly exports, no reconciliation spreadsheets.
Every line resolves to an account
Rent, tax and deposits post through a per-org mapping engine — never a hardcoded account — so the books are correct by construction.
Audit-grade by default
Every create, update and posting is captured with before/after snapshots. Finance and owners trust the numbers because the trail is complete.
Rent roll · June 2026Riverside Court
| Unit | Tenant | Rent | Status | Posted |
|---|---|---|---|---|
| 6B | A. Boateng | ₵2,400 | Paid | 01 Jun |
| 5A | Meridian Ltd | ₵3,150 | Posted | 01 Jun |
| 4C | K. Owusu | ₵1,980 | Overdue | 01 Jun |
| 3A | P. Sharma | ₵2,250 | Paid | 01 Jun |
| 2D | D. Mensah | ₵2,600 | Posted | 01 Jun |
| 1B | Harbour Co. | ₵4,050 | Pending | — |
June rent run · 320 charges expanded · posted to GL as
RENT_INVOICE04Outcomes
Software is the means. These are the results.
Managers on PropertyOS collect more rent, reclaim hours, cut vacancy and keep a complete audit trail — because the operation and the books are the same system.
+12%
Collect more rent
Automated rent runs, late-fee rules and online payments capture every charge and shrink arrears.
−40%
Cut vacancy days
Turnover boards and instant re-listing get units back on the market before the losses add up.
15 hrs
Reclaim each week
Auto-posting and auto-matched payments end the manual re-keying that eats operator hours.
100%
Audit coverage
Role-based access, soft-deletes and a complete trail keep operations compliant and airtight.
05Voices
Property teams don’t go back.
The monthly rent run that used to take a full day now finishes in minutes — and for the first time our ledgers reconcile on the first try. We replaced four disconnected tools with one.
AB
Amara Boateng
Portfolio Manager, Cityscape Residences
I can see occupancy, collections and arrears across every property before my morning coffee.
DM
David Mensah
Operations Director, Anchor Property Group
Rent and deposits posting straight to the GL ended our month-end scramble. Owners get clean statements.
PS
Priya Sharma
Finance Controller, Meridian Estates
Connected
Paystack Mobile Money SMTP email SMS gateway Cloudinary REST API Webhooks
StartLive in days, not months
Put the whole portfolio on one ledger.
Join the property managers who replaced a patchwork of spreadsheets and disconnected tools with one system of record. Pick your modules — your team can be running rent this month.
- Pay only for the modules you use
- Month-to-month billing
- White-glove onboarding
- Cancel anytime