The whole portfolio, on one ledger.
Run it with a rent run instead of a spreadsheet.
Leasing, rent, maintenance and the books in one system. Switch on the modules you need.
Leasing
Take a unit from listed to lived in, without re‑keying a single thing.
Take an application against a unit, record the screening result, and convert an approved applicant straight into a lease.
- Application received
- Screening passed
Set the term, the rent plan and any recurring charges once. Renew or end the lease later from the same record.
- 12-month term
- Renewal offered
Move-in opens the tenant’s ledger and marks the unit occupied. Move-out settles the deposit and queues the unit for make-ready.
- Unit A-204 · Occupied
- Make-ready · 3 tasks
Ledger
The rent run is the journal entry. Operations and the books already agree.
One run bills every active lease for the period, assesses late fees and posts to the general ledger. Run it twice and nothing is billed twice.
- Period · November
- Posted to the ledger
A security deposit is held as a liability from the day it is received, then applied or refunded with a posted entry at move-out.
- Deposit held
- Refund posted
Trial balance, balance sheet and profit and loss for each location, on a fiscal calendar that closes when you say so.
- Trial balance
- Period closed
Operations
See every property, unit and work order, all in one place.
Log a request against a unit, turn it into a work order, issue parts from stores and post the cost when the job is done.
- Work order assigned
- Parts issued
Record inspection findings room by room, and bill metered utilities to the tenant’s ledger from the reading.
- Inspection logged
- Meter reading billed
Occupancy, arrears and open work for each property — or ask a question in plain English and get the answer with the query behind it.
- Occupancy by property
- Ask in plain English
Everything a portfolio runs on, plus the connections it needs.
- PaystackCard payments
- Mobile moneyCollect on the phone
- EmailYour own SMTP
- SMSYour own sender ID
- PasskeysSign in by fingerprint
- Two-factor codesAny authenticator app
- Installable appOpens without a network
- Document uploadsLeases and receipts
- CSV exportEvery report
- RolesAccess by location
Leasing, tenant ledgers, rent runs, security deposits, maintenance, inspections, the general ledger, fixed assets, inventory and stores, HR and payroll, messaging, roles and permissions.
Pay for the modules you switch on.
The core system — properties, units, tenants, leases, the ledger and the books — is included. Add the modules your operation needs and pay for those. No setup fee, and you can add or drop a module at any time.
- Loading prices…
Questions, answered
What do I need to get started?
An organisation name, a first location and the modules you want. Your workspace is created as soon as the payment clears; from there you add properties, units and people.
How is PropertyOS priced?
By module. The core system is included, and you add the modules your operation needs on a monthly, quarterly or annual cycle. You can add or drop a module later.
How do I pay?
By card or mobile money through Paystack. You see the full price, including any tax, before a payment is taken.
Can I look around before I sign up?
Yes. The sign-in page opens a demonstration account in one click — nothing to type and nothing to register.
Does it handle more than one property or office?
Yes. An organisation can have several locations and any number of properties, and each person sees only the locations and screens their role allows.
Who do tenant emails and text messages come from?
From you. Each organisation connects its own email account and SMS sender, so notices arrive under your name rather than ours.